The Letcher County Board of Education declined to approve a change order pertaining to the construction of the Letcher County Area Technology Center.
Chris Russell, construction manager of the Letcher Area Technology Center project, told the board at Monday night’s meeting that a fire protection main needs to be lowered in order to bring in a storm sewer. An inbox is located right in the middle of the road that goes to the back of Letcher County Central High School to the right of the library.
“There is a pipe off of it that takes all of the drain water from the building to the storm,” said Russell. “Three foot off of that inbox is a fire main. It is at the wrong elevation.”
Russell said the fire main is at the same elevation as the pipe.
“We hoped that we could maybe lower or raise the hole that’s in the inbox, but everything that we tried to do it wasn’t going to work out because the inbox is just right in mid center where we can’t lower or raise it so we have to lower the (fire) main,” said Russell. “When you are dealing with fire mains, no one will work on it unless they are certified.”
Russell, who works for Codell Construction Company of Winchester, told the board Codell is content the cost agreed on is a good price.
Supt. Anna Craft did not recommend the board approve a change order requesting $4,671.99 to provide materials and labor to lower the fire main to make it possible to pass under the pipe leading from the oil and water separator.
“That is not our fault so somebody else will pay that,” said Craft. “I won’t recommend to the board that we pay that. We pay an architect. We pay a construction manager. We have people that read plans. Somebody should have recognized that.”
Craft told Russell to contact Sherman-Carter-Barnhart and resolve where the money should come from.
“I don’t think it comes from the board and I’m sorry that I wasn’t here today,” said Craft. “I apologize.”
Terry Sturgill, district director of special projects, said the fire main came from previous construction from the high school.
“ This main was already in place,” said Sturgill.
“ The same people who designed it knew where it was,” said Craft. “I’m not recommending that we pay it.”
“We’ll do what we’ve got to do,” said Russell.
“Four thousand six hundred dollars is hard to come by these days in the school system and we didn’t make the mistake,” said Craft.
“Sherman- Carter Barnhart never accepts any blame at all,” said Board Chairman Will Smith. “It’s always someone else’s fault.”
The board also:
• named Lynn Bates as employee of the month. She is the Family Resource and Youth Services Center (FRYSC) coordinator at West Whitesburg and Cowan elementary schools.
• recognized Board Member Dr. Sam Quillen Jr. for completing one or more levels within the Kentucky School Boards Associations (KSBA) Academy of Studies during 2010.
• recognized Dalton Wilson, an eighth grader at Beckham Bates Elementary School, for placing first in social studies at the State Governor’s Cup.
• approved maintenance contracts with Quicksand Farms, LLC for treatment of the LCCHS baseball field, the FNES football field and the LCCHS soccer field. The contract for the baseball field is for $3,880 from April 1 through November 1. The football field contract is at a cost of $1,200 and the maintenance period is from March 1 through July 1. The maintenance agreement for the soccer field located at the old Whitesburg High School football field is at a cost of $3,200 and is for the time period of March 1 through September 1.
• approved revisions to the staffing plan guide for the 2011– 2012 school year.
For the high school, the instructional assistant I and the law enforcement monitor positions were removed. For the elementary and middle schools, a counselor will be a half-time position for schools with up to 300 students. It is a full-time position for schools with a student enrollment more than 300 students.
• approved the February financial report, payment of bills and transfers and payment of salaries for February.
Gary Caldwell, district finance officer, reported the bank balance being $11,048,098.22 on Jan. 31. Of that, $6,556.294.04 is for construction projects.
• learned of the employment of Cristy Honaker, a teacher at LCCHS, and James Cummings, district-wide maintenance technician II.
• learned of the resignation of Christopher Adams, a custodian at FNES.
• authorized Craft to notify all teachers and classified staff who are paid extra services or extended employment for Gifted and Talented, Homebound, Extended School Services, Saturday School, coaching positions and any others that their salaries may be reduced beginning with the 2011–2012 school year.
• approved 20 extra days at eight hours a day for the 2011–2012 school year for school secretaries at Cowan and Fleming-Neon elementary schools.
A motion was made at 8:10 p.m. to go into executive session “ for the purpose of discussing litigation, personnel and/or property.” The board came out of executive session at 8:37 p.m., and Will Smith reported no action was taken while in executive session.